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This page will outline the steps a CTC should take when manually entering student accommodations and the steps to verify and approve student accommodations when using Auto Pilot.

 Manual Accommodation Entry



To manually enter accommodations for students, start by clicking on the triangle next to the student's name.

Choose the appropriate subject for the accommodations from the subject drop down menu. You will see a listing of subjects pertaining to your campus grade levels and courses.

Click in the box next to the appropriate accommodation specific to the student. The screen will flash indicating the accommodation change has been saved.

Notes may be be entered in the "notes" box at the top of the accommodation page.

Important note: If your district is using Auto Pilot and student accommodations are uploaded via vendor file, additional accommodations should NOT be entered manually for those students. Any accommodations that do not match the accommodations in the file will be flagged red for removal. Approving red accommodations will remove those associations for the student.

 My district uses the Auto Pilot toolkit. How do I know when I have new accommodations to approve?




On your Home page, you’ll need to click on the Auto Pilot Alert. With the update to Auto Pilot even if your district uses multiple accommodation vendors, there will only be one link to select. The link will be highlighted in red when there are new student accommodation updates that need to be approved. The link will be highlighted in green where all accommodation updates have been approved and no new accommodation updates are pending.

With the update to Auto Pilot campuses will also be notified when accommodation data for a student is no longer being received via Auto Pilot and accommodations for this student will need to updated manually if needed.

Campuses will select the Exited Students alert and then confirm that these student(s) accommodations will be updated manually. Please note that the accommodations for these students will not be removed by confirming.


 How do I view accommodation updates for each student?

Click “View” next to the individual student entry. Do not click “Approve All” as this will approve all changes to all students at once. You can print this page before you make any changes if you’d like. Producing a Master Accommodations Report is a great way to verify all student accommodations after the verification process.


Be sure to look at the items highlighted in GREEN. These are the accommodations that are being added to this student from your accommodation management system. Check these with information provided by the program leads on your campus.

Items highlighted in RED are accommodations that are NOT in accommodation fileThese will be removed when the accommodations are approved. Check these with information provided by the program leads at your campus. 

If there is no change on a specific accommodation, you will see a checkmark next to the accommodation and it will not be highlighted at all.

Moving the mouse cursor over a green highlighted or checked accommodation will identify the map the data is coming from (i.e. eSped, SuccessEd, Skyward, etc.)

Important note: If you are not seeing accommodations that should be associated with your student, notify your DTC so that he/she can check the current mapping configurations for Auto Pilot. Also, any accommodations that are not locked, archived, etc. will not be sent by the vendor via the file.

 How do I approve accommodations?

Accommodations and notes can be approved for all students at once or on a student-by-student basis.

Approving All Accommodation Updates

Begin by clicking on the red highlighted Auto Pilot Alert on your campus home page. You will see a list of all students with Pending Accommodation Updates and an Approve All link at the top of that student box.

When you click the Approve All link, you will receive an APPROVING STUDENT ACCOMMODATIONS alert. Clicking Submit will approve all changes which includes new (green) and removed (red) accommodations and any vendor notes. IMPORTANT NOTE: After clicking submit, changes cannot be undone. It is import to view and verify all student accommodations prior to approval.

The Approve All feature is only available if it has been enabled by your DTC in the district Auto Pilot interface. Contact your DTC for Approval All access.

Approving Accommodations for Individual Students

Begin by clicking on the red highlighted Auto Pilot Alert on your campus home page. You will see a list of all students with Pending Accommodation Updates. Each student will have a clickable View link to the right of their name. Clicking that link will take you to that specific student's pending accommodation page.


You can view all accommodations for a student or approve accommodations by subject. The individual student page will default to the ALL Acc tab. Clicking Approve All while on the ALL Acc tab will approve all accommodations in every subject for the student.

Once you have verified the Auto Pilot accommodations in TestHound with your Accommodations Spreadsheet or Master Accommodations report for this student, you can click Approve All. It is not necessary to check or un-check the individual highlighted boxes. TestHound will do this for you upon clicking the Approve All link.


 What is the exited student alert?

The exited student alert is an alert that is given at the campus level when a student who has been in the auto pilot file, is no longer in the file.  This file comes from the accommodations vendor to TestHound.  TestHound alerts you that they are no longer in that file.  The campus can then check to see what the reason is.  Perhaps they have withdrawn, moved to another campus in the district, or have had accommodations removed in the vendor program.  If the campus deems it necessary to remove the accommodations in TestHound, that is done on the student's accommodation page.  Click on the student's red triangle, and use the reset button on the right side of the page.  This will allow the campus to choose what to have removed from the student.  Once the campus feels the students in the alert have all been dealt with, they can confirm  the alert and it will go away.  














 Accommodations are not correct, how do I fix it?

The following steps should be completed when trying to troubleshoot accommodation issues.
Campuses should check their auto pilot alert to be sure you have viewed/accepted the student accommodations.



If all pending updates have been approved, the alert will be green. If problems still exist, campus users should contact the DTC.

At the district level, verify that the vendor file ran and if there is a mapping error to be corrected. Check the date in the message. (If it says published-No-Mapping Error, that means there are additional accommodations that need to be mapped.)

If there are mapping errors, click on the map name on the auto pilot page, and then click on All Acc. Check the big square white box for things that need to be mapped. Then check under each subject tab to ensure no accommodations need to be mapped under the specific subject.

Map the accommodations in the external accommodations box. Click submit and continue until they are all gone and when the box is empty. You may want to check the individual subject tabs as well for any additional accommodations. When finished, click the evaluate student data icon ( it looks like 2  arrows in a circle ), then click publish. This will publish the updates to the campuses.


Campuses will need to check their Auto Pilot alerts and view/accept them to complete the process.

If this does not fix the problem, it could be an issue with the map. The DTC should check mappings to see if there is an accommodation mapped incorrectly. If so, it can be deleted using the trash can icon, and remapped to the correct accommodation. (You must delete the accommodation association for all the subjects associated with the specific mapping). After fixing problems, be sure to evaluate and publish again. Have campuses check their alerts.

If you still have accommodations not showing, or showing incorrectly, the file can be pulled at the district level to see exactly what was sent by the vendor. Use the download icon beside the map name.

Still having issues? Please email support@testhound.com or go to the help tab and submit a ticket with detailed information, campus, student ID, problematic accommodation.














 How do I add additional notes to a student's accommodation profile?


If you’d like to add more notes to a student’s accommodations, you can click Manual Accommodations

It is important to understand that you cannot change the notes that come your district fila via Auto Pilot.  You can however enter your own custom notes that are in addition to the Auto Pilot notes.  Adding custom notes will not cause you to be out of sync with the district upload. Use the Manual Accommodations link to navigate to the manual entry interface.

When finished entering notes, go back to the Auto Pilot page by clicking “Return to AP”.


 Accommodations are not correct, how do I fix it?

The following steps should be completed when trying to troubleshoot accommodation issues.
Campuses should check their auto pilot alert to be sure you have viewed/accepted the student accommodations.



If all pending updates have been approved, the alert will be green. If problems still exist, campus users should contact the DTC.

At the district level, verify that the vendor file ran and if there is a mapping error to be corrected. Check the date in the message. (If it says published-No-Mapping Error, that means there are additional accommodations that need to be mapped.)

If there are mapping errors, click on the map name on the auto pilot page, and then click on All Acc. Check the big square white box for things that need to be mapped. Then check under each subject tab to ensure no accommodations need to be mapped under the specific subject.

Map the accommodations in the external accommodations box. Click submit and continue until they are all gone and when the box is empty. You may want to check the individual subject tabs as well for any additional accommodations. When finished, click the arrows in a circle button, then click publish. This will publish the updates to the campuses.


Campuses will need to check their Auto Pilot alerts and view/accept them to complete the process.

If this does not fix the problem, it could be an issue with the map. The DTC should check mappings to see if there is an accommodation mapped incorrectly. If so, it can be deleted using the trash can icon, and remapped to the correct accommodation. (You must delete the accommodation association for all the subjects associated with the specific mapping). After fixing problems, be sure to evaluate and publish again. Have campuses check their alerts.

If you still have accommodations not showing, or showing incorrectly, the file can be pulled at the district level to see exactly what was sent by the vendor. Use the download icon beside the map name.

Still having issues? Please email support@testhound.com or go to the help tab and submit a ticket with detailed information, campus, student ID, problematic accommodation.