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Performance Tracker allows you to upload STAAR and SIRS (Student Information Retrieval Service) files, generate SIRS files, and generate precode files.

 How do I upload STAAR or SIRS Data Files

Once you have saved the file(s) you wish to upload, select Upload Data.

A new window will open.  Click Choose File and browse to where you have saved the data files.  

Next select the year and grade level of the file being uploaded from the Data Set drop down menu.  For the file to process correctly, the correct data set needs to be selected.

Next select the type of file being uploaded from the Data Type drop down menu.

  • Post Testing are the .txt score files that are posted after testing and can be downloaded from ETS according to the dates on the TEA Calendar of Events
  • Post SIRS are the .txt files that are downloaded from ETS once a SIRS file has been uploaded (typically available within 24-48 hours after the SIRS file has been uploaded)

After all selections have been made, click Upload.  NOTE:  When EOC data files are uploaded, Performance Tracker will pull in the cumulative test data records.

How Do I Know What Data Set to Choose for Performance Tracker?

SIRS files and Score reporting files are named in a way that will identify the year the data is associated with.  For example:

The first string of numbers is the district ID.  The second string is the date you submitted the SIRS request (or the date you got it back from ETS).  The E is for EOC (STAAR will have an S)  and the next 4 digits are the important ones.  The first 2 are the admin (13=fall, 15=spring, 16=summer) the last 2 are the year.  For example:

Important here are the last 2 digits in that 4 digit number, that’s the year and that’s how you know what data set to choose.

 What happens after I upload a STAAR or SIRS file?

After the file has been uploaded, a table will appear with the status of the file.  Initially the status will be "received" and when complete will change to "processed".  The table will also indicate Valid records (records where test data was successfully matched) and Failed records (records where data was unable to be matched).

 After the file has completed processing, a new table will appear with the names of students for whom test data has been associated.  

Initially, 5 students will be shown.  You may search for a student by typing in the local ID or to view additional students, choose 10, 25 or All from the View drop‐down menu.

By choosing Select next to a student’s name a table will appear displayed the test data by subject or EOC course associated with the student.

If a student did not have a score code of "S" the cell with the student data will now reflect the score code that was assigned to the student and the box will be highlighted gray. For instance, a student with a score code of "A" will have SC-A displayed, or a score code of "O" will be displayed as SC-O.


New for 2019 is the option for the DTC to include the substitute assessment exclusion information for the students that is captured in the data file. If chosen, the exclusion of substitute assessment will be added for those students.

 What is a failed lookup and how do I update it?

A failed look up is the result of a failed association between the PEIMS ID in the data file uploaded and the PEIMS ID in the demographic file submitted by your district.  The most common reasons this occurs is that the PEIMS ID may be inaccurate in one of the two files or the student is no longer enrolled in the district and their data is not being submitted via the demographic file.

 To update failed lookups, select the Validate Failed Lookups icon .

A list of students with failed lookups will appear.  If you know the student’s local ID you may type it in text box and click GO to associate the test data to the student.


 How can I delete a file that has been uploaded and why would it be done?

You can delete a file and the associated scores if it was uploaded improperly.  To do so, select the Delete File and Scores button.

A new window will open informing you that if the file is deleted it will also delete associated scores data.  If you wish to proceed select Submit.

 How can I generate a SIRS File and what do I do with it?

Performance Tracker will allow you to generate a SIRS file to upload to capture test data for students who tested outside of your district. 

 Prior to generating a SIRS file, you will need to download the 7-zip utility to open the encrypted file. 

 Navigate to the following web address to download the free 7-zip utility program:  www.7-zip.org

 Once at the website, you will see a table at the top of the web page with the choices below:

If you are unsure of which to download, select the link for the 32 bit version.  Once you have installed the 7-zip utility, return to TestHound.

**Before you generate a SIRS file, all student alerts should be accepted at the campus level to ensure all students are at the correct campus and all new students have been processed.

 To generate a SIRS file select Generate SIRS.

A new window will open prompting you to create a password that can be used to open the encrypted zip folder that will be sent to you.  The password must be a minimum of 12 characters and consist of only numbers or letters.  Once you have typed in the password select Generate.

When the file has been downloaded right-click or in Chrome select the arrow to the right of the file name, then choose Show in folder.

You will be taken to the Downloads folder and should see a zipped folder titled SIRS_ [District ID] _[Date].

Right-click on the zipped SIRS folder and choose 7-Zip > Extract files.

A new window will open prompting you to select where you would like the files extracted to and to enter the password you selected when generating the file in TestHound.  Next select OK.

The window below will open indicating when the files have been extracted.  When the process is complete, select Close.

A new folder will appear within the designated location.  Open the folder and within there will be two files.

The first file will be the pre-formatted SIRS file that can be submitted to ETS to retrieve test data for students.  The second file SIRS_[District ID]_Date_errors contains records indicating students whose data could not be matched to a PEIMS ID in the demographics file being submitted by the district.

 How can I generate a precode file?

Performance Tracker will allow you to generate your registration file that is uploaded to ETS to receive precoded answer documents as well as registering students for online tests with their embedded supports.  Test format (paper versus online) as well as online embedded supports are generated based on the accommodation data entered in TestHound for students.  When accommodations or versions are updated in TestHound, the precode report can be generated immediately afterward to reflect those changes.


To extract the precode file from TestHound, you will need to download the 7-zip utility to open the encrypted file. 


Navigate to the following web address to download the free 7-zip utility program:  www.7-zip.org


Once at the website, you will see a table at the top of the web page with the choices below:

If you are unsure of which to download, select the link for the 64 bit version.  Once you have installed the 7-zip utility, return to TestHound.


Prior to generating a precode file, students will need to be added to test sessions for them to be included in the file.  Students do not have to be assigned to testing rooms only added to the test sessions to be included when the precode file is created.  Student alerts and auto pilot alerts should also be accepted to be sure all information is up to date before running the precode file.


Once students have been added to test sessions, to generate a precode file select Precode File.

The page will refresh and you can select Request Precode in order to generate the precode file.

You will then be prompted to select the test administration and format (EOC vs 3-8) for the file you wish to create. Once you have made the appropriate selections, choose Request.

After the file has been requested, a new window will open indicating that the file is being generated. Files are processed in a queue and the length of time to generate the file depends on the size of your district and the number of requests ahead of you in the system. As soon as the file is ready to be downloaded, an email will be sent notifying you. You may select Close and resume normal of the system while the file generates.

When you have received the email notifying you the precode file is ready, select Performance Tracker > Precode Files. A window will appear with the files that have been requested. Select the Download Precode File () icon next to the appropriate file.

A new window will open requesting you to enter a 12 character password and select Download to receive the file.

When the file has been downloaded right-click or in Chrome select the arrow to the right of the file name, then choose Show in folder. You may also choose to open the Downloads folder on your computer to access the file.

You will be taken to the Downloads folder and should see a zipped folder titled Precode_ [District ID] _[Date].

Right-click on the zipped SIRS folder and choose 7-Zip > Extract files.

A new window will open prompting you to select where you would like the files extracted to and to enter the password you selected when downloading the file in TestHound.  Next select OK.

The window below will open indicating when the files have been extracted.  When the process is complete, select Close.

A new folder will appear within the designated location.  Open the folder and within there will be two files.

The first file will be the precode file that can be submitted to ETS to register students for testing.  The second file Precode_[District ID]_Date_errors contains records indicating students who have incomplete data in the demographics file being submitted by the district and can be used to clean up the data being received through the demographic file.