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This page will demonstrate how to scan booklets to boxes, troubleshoot missing booklets or answer documents, and how to run a booklet audit for documentation.

At the end of the test administration, you will scan in all test booklets. TestHound will verify the quantity scanned in at the end of the test administration matches the amount initially scanned in.

To begin scanning test booklets in, choose Materials > Scan to Boxes. Select the appropriate test administration from the Select Admin drop-down menu. You will then be prompted to select a box number from the Select Box drop‐down menu..

Click in the Booklet field and begin scanning in your test booklets.

The Scan Type must be set to Booklet for the majority of the test booklets, because they will need to be scanned individually, as they were issued to students. After scanning the barcode on the back of the test booklets, a table will appear (shown below) displaying the type of material scanned in and the amount that has been boxed so far.

The Booklet field will be cleared after each test booklet has been scanned in, allowing you to scan the next booklet.

IMPORTANT: Please be aware that you must watch the Booklet field when scanning test booklets in. If an error is made while scanning test booklets, the Booklet field will be highlighted in red and the word Format will appear. This is your only warning that an error has occurred. If the error is not caught immediately, any test booklets scanned after the error occurred will not be processed.

You may also have sealed packets of test materials left over after testing. These packets do not need to be opened in order to be scanned. Set the Scan Type to Packet, then scan the barcode that corresponds to the first test booklet in the range into the Booklet field.

After scanning the first barcode into the Booklet field, the End Range field will appear. Type the barcode that corresponds to the last test booklet in the range for that packet of materials into the End Range field. If you have solid, unbroken sequences among several packets, you can scan in multiple packets at once using the “first barcode”, “last barcode” method.

After scanning the last barcode in the End Range field, a Confirmation message will appear to verify the quantity of the packet you scanned in. To complete the scan of materials, click Submit Packet.  After submission, a table will appear displaying the material scanned in.

Under the Reports tab, a Boxed Booklets report is available. When selected, it will show you the booklet numbers assigned to each box for the test administration that has been chosen. The report may be generated as Word, Excel, or PDF document.

After all secure test material has been scanned back in, selecting Materials > Boxed Booklets will allow you to view a list of all material scanned into a box. You will need to select a test administration from the Select Admin drop‐down menu.

 Then select the box number you wish to view the report for from the Boxes drop‐down menu. After selecting a box number, a report will be generated which identifies:

  • The booklet ID number
  • The type of material
  • The date and time it was scanned
  • The user who scanned in the test booklet


During the Scan to Boxes process, if booklet was scanned to wrong box all that needs to be done to correct is change the box number selected in the Select Box drop-down and rescan the booklet. By rescanning the booklet, the box association is modified automatically without the need to delete the booklet from the box it was previously scanned to.


After all secure test material has been scanned back in, should you need to assign a boxed booklet to either a student or a teacher you will need to delete that booklet from the box it was scanned in to.


Selecting Materials > Boxed Booklets will allow you to view a list of all material scanned into a box. Select the appropriate test administration from the Select Admin drop‐down menu and then select the box number the booklet was scanned in to. After selecting a box number, a report will be generated which identifies:

  • The booklet ID number
  • The type of material
  • The date and time it was scanned
  • The user who scanned in the test booklet


To delete a booklet, select the red X next to the booklet that needs to be assigned to the student or teacher. Once you have chosen to delete a booklet, a window will open prompting you to scan the booklet to verify it's removal.

Once the booklet has been scanned, confirm removal of the booklet by selecting Remove.

A confirmation screen will then appear, select Close.

Once the booklet has been deleted, you will be able to scan the booklet to either a student or teacher.