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This page gives CTCs the steps to build tests using multiple configurations.  Below, you will find two videos to assist in the test building process.  The first video covers the steps for creating a test by capacity, often used for EOC test sessions.  The other video covers the steps for creating a test based on class period, often used for grade level testing.

Selecting Tests will allow you to see the grade level and subject test(s) within a test administration. After selecting Tests, you may be prompted to select a test administration from the Select Admin drop‐down menu.  Once a test is selected, you enter the Test Session screen. In this screen there are several tasks that you will complete:

-Adding students to a test session

-Adding rooms to a test session

-Assigning test administrators to testing rooms

-Assigning students test rooms

-Manually assigning students

-Filtering students and then assigning students by accommodations and test version

-Automatic assigning of student’s room

-By room capacity

-By schedule

-Scan booklets to students

-Copy room and test booklets from one test to another

-Configure the date of the test if testing within a window After selecting a test, the user will see breadcrumbs appear in the upper right-hand corner to allow you to toggle through test administrations, tests, and rooms with ease.

Once rooms have been selected, a new table will appear to the right of the student table


Selecting Tests will allow you to see the grade level and subject test(s) within a test administration. After selecting Tests, you may be prompted to select a test administration from the Select Admin drop‐down menu.

Once a test is selected, you enter the Test Session screen. In this screen there are several tasks that you will complete.

  • Adding students to a test session
  • Adding rooms to a test session
  • Assigning test administrators to testing rooms
  • Manually assigning students to rooms
  • Assigning of student’s room by:
    • Room capacity
    • Schedule or period
    • Batch assign
  • Filtering students and then assigning students by accommodations and test version
  • Scan booklets to students
  • Copy room and test booklets from one test to another
  • Configure the date of the test if testing within a window.

After selecting a test, the user will see breadcrumbs appear in the upper right-hand corner to allow you to toggle through test administrations, tests, and rooms with ease.


Once in the test session screen, you will first need to add students to the test. At the top of the page, click on the [+] symbol next to STUDENTS. An Action drop‐down menu will appear with two choices: Add or Remove. To add students to the test, choose Add.

 

Another drop‐down menu will appear. In the BY drop‐down menu you will select the method you wish to add students by. Each method is described in detail below.


Adding students to a test by course:

To add students by course, choose Course from the BY drop‐down menu. The feature is extremely helpful when assigning students to a STAAR EOC exam. After choosing Course, another drop‐down menu will appear where you will choose the course you wish to add students by. After selecting the course, click Submit. You may repeat this step as many times as necessary to add students in all participating courses. If you have more than one course housed under another, a Version drop-down menu will appear so that you can specify what courses or versions you want added to your test.


Adding students to a test by grade:

To add students by grade, choose Grade from the BY drop‐down menu. After choosing Grade, another drop‐down menu will appear titled ITEM where you will choose the grade level you wish to add to the test. Click Submit.

Adding an individual student or hand-picking groups of students for a test:

The best methods to use in this situation, would be to add students using one of the three following adding features: Individual,Selection, or File.

-To add students individually to a test, choose Individual from the BY drop‐down menu. A new field will appear titled Stu ID. In this field you will type the student ID of the student you wish to add and then select Submit.

-To add students by selection, choose Selection from the BY drop‐down menu. An Add/Remove Students screen will appear which includes a list of all students currently enrolled on your campus in TestHound. You can choose either: Individually check the box next to a student name to add them to a test or choose Check All as pictured below.

Once the appropriate student(s) are chosen, scroll to the bottom of the page and click on Submit.

Adding students to a test by file:

A campus user has the ability to upload a file containing the students who will participate in a test.  The file will consist of one column with the header student_id.  Underneath the column header, the campus user will enter the local ID for each student participating in the selected test.  The file will need to be saved as a .csv in order to be uploaded into TestHound.  This feature is extremely beneficial when testing a designated group of students, i.e. grade 5 or 8 SSI or a high school EOC retest. To add students by file, choose File from the BY drop‐down menu.

-The toolbox will expand and the user will be prompted to select Choose File. A new window will open.  Select the appropriate file to upload and select Open.  

-Once the file has been selected, the window will close and you will be directed back to the Test View within TestHound.

Adding students to a test by Retester designation:

If your district uses the Performance Tracker toolkit, you have ability to add students into a testing session by Retester designation. With Performance Tracker, your DTC has the ability to upload STAAR and SIRS (Student Information Retrieval Service) files, generate SIRS files, and generate precode files. When those STAAR past performance data files and SIRS files are uploaded, as a CTC you'll have access to that data for all students included in those file uploads.

To add the retesters to a testing session, click the plus sign next to Students in your TOOLBOX at the top of the test page.

 

TestHound will produce a pop-up box with a listing of all retesters (students that did not meet the standard on the current test) and then populate those student in your test.

Those students will be highlighted in red so that you can distinguish those testers from other testing groups within the test. Retesters are also filterable when building student groups in testing rooms.

Adding Rooms:

The next step in the process is adding rooms to your test when you are assigning students to rooms by Set Capacity, Room Capacity, or Batch Assign. If you are assigning students to rooms by Period, there is a different order of operations. Learn more about assigning students to rooms in the next section.

Once the students are populated for the test, you will then need to add rooms to the test before students may be assigned to rooms. There are two methods for adding rooms to a test:  selecting rooms from a drop-down menu or selecting rooms from a list of available rooms. If adding rooms to a test through the rooms drop-menu, use the rooms drop‐down menu to select the rooms you wish to use for the test currently shown. A list of all rooms entered into TestHound will appear. 

By selecting the gray + to the right of the Rooms drop-down menu, a list of all rooms entered into TestHound will appear. 

To select a room, simply click the room number from the list of rooms displayed. Repeat this process until all desired rooms have been selected. If adding rooms to a test through the selection of multiple rooms, select the plus to the right of rooms drop-down menu.  A new window will appear to select the rooms you wish to use for the test currently shown.

Once the appropriate rooms have been selected from the popup, click Submit. A new table will appear to the right of the student table. You may also remove any room that you have added by selecting Rem next to the test room you wish to remove, or by checking the box next to a room number and selecting Delete Checked.

Please note that once a room is selected for a test, it cannot be used for another test that is given on the same day.



Assigning test administrators to test rooms: Once rooms have been selected, you then have the ability to assign teachers to serve as test administrators in the rooms. To assign a teacher as a test administrator in a room, select the room number in the rooms table by clicking on the room number highlighted in blue. 


After selecting the room number, a new test room window will open and a teachers drop‐down menu will appear. The teachers drop‐down menu contains a list of all teachers that are entered in TestHound who have not already been assigned to a test on the same day. From the drop‐down menu select the appropriate teacher from the list. Teachers that are not marked as Available will not appear in the teacher drop-down list. To change the availability status of a teacher, go to Teachers in the Campus Management menu.  


Please note that once a teacher is assigned to a test room, they cannot be used for another test that is given on the same day.  



After assigning a teacher to a test room, a name table will appear under the teachers drop-down menu that lists the teacher assigned to the test room. 

To continue assigning teachers to rooms, change the room number in the Select Room drop-down menu and follow the above steps to select the test administrator for the room. You may also assign more than one teacher to a testing room if needed.


What options do I have for putting students into testing rooms? 


Once test rooms have been added to your test session, you will be able to assign students to test rooms. There are several methods of assigning students to test rooms.  

  • Manually assigning students 
  • Filtering students and then assigning students rooms by accommodations and test version  
  • Automatic assignment of students to a room  
  • By room/set capacity -filter first by accommodation or place students manually, then use the room/set capacity
  • By a period from their schedule - assign by period first, then use the filter to move small groups or move students manually.


Assigning students to test rooms ‐ Manually  

Once test rooms have been assigned to a test session, to manually assign students to rooms you will need to select the [+] symbol next to asgn rooms. 

 

Select batch assign from the TYPE drop-down menu. A list of students assigned to the test session will be displayed.   

Students may be assigned to a test room based on the rooms identified in the rooms table.  Select a room assignment for as many students as you would like.  When you are done select Submit at the bottom of the page to submit all room changes at once. After submitting, to return to the test view page, select Return to Test.

It is important to note: While using Batch Assign, Your TestHound session will terminate after 30 minutes of inactivity within the browser. Making selections from a drop-down list will not renew your session. If you are planning to schedule a large number of rooms it is advised that you do not spend more than 20 minutes without clicking the submit button at the bottom of the page or your selections may not be recorded.


How do I move specific groups of students into rooms? 

  

TestHound incorporates a filtering feature which allows you to filter the students assigned to the test session. These filters are useful in assigning students to test rooms as some accommodations and test versions necessitate assigning students to specific rooms. To begin filtering the students, click on the [+] symbol next to FILTER. A drop‐down menu titled BY will appear with several choices:  


  • All – this option will show all students assigned to the test session  
  • Accommodation- this option will allow you to filter by specific accommodations  
  • Course – this option will show the courses of students assigned to test  
  • Do Not Test Designation
  • Performance Tracker users:
    • PT: Met Standard
    • PT: Not Met Standard
    • PT: Excluded
  • Grade – grade level of students 
  • Online 
  • Room  
  • Ability to filter by rooms selected for the test and students not assigned to a testing room  
  • Test Version 



You also have the ability to apply sub-filters. If you need to filter students by more than one filter option, click the sub filter box above the BY: drop down box. For example, you can sub-filter multiple accommodations such as students with Oral Adm Q & A and Extra Time.

Below, filtering by accommodation and test version are discussed. The same process used for these two examples will be used to filter by the other choices. Additionally, once the desired filter has been used, the students can then be assigned to a specific room based on the filter. 

Once the filters have been put in place, a room may be selected from the ROOM dropdown menu. To apply the room assignment to the filtered student list, select Reassign. 


Students may be assigned to a test room based on the rooms identified in the rooms table. 


Filtering • by Accommodations 


As accommodations can dictate room placement for students on test day, this is a useful tool to begin assigning students to test rooms. 

Select Accommodation in the BY drop‐down menu. 

You will then be able to filter by the accommodations of students assigned to the test by selecting the accommodation from the ITEM drop‐down menu. The accommodations shown are only those applicable to the subject of the test selected.


Filtering • by Test Version 

As test version can dictate room placement for students on test day, this is a useful tool to begin assigning students to test rooms. 

Select Test Version in the BY drop‐down menu. 

You will then be able to filter by test version for the students assigned to the test. Select a test version from the ITEM drop‐down menu. The test versions shown are only those 

applicable to the subject of the test selected.


Now that I have my small groups arranged, how do I assign the rest of my students to testing locations? 

  

Automatic assigning of students to rooms 

TestHound incorporates a feature that allows for the automatic assigning of students to test rooms based on either the capacity of the room or a period in the students’ schedule. 


Please note that if you have already assigned some students to test rooms, running the automatic configuration process using the period option, will  override those room assignments. If you are assigning by period, do that step first, then filter out accommodated students.  


Automatic assigning of students to rooms • Set Capacity 

To begin the automatic assignment of students to test rooms, click on the [+] symbol  next to ASGN ROOMS. 


  

From the TYPE drop‐down menu, select set capacity. 

After choosing set capacity, you will need to type in the number of students you wish to assign to a room in the capacity field. Then choose the order, either alphabetical or random. 

You will also have the ability to group students by gender, if desired. 

Once the fields are complete, click Submit. 

  

Please note that if you have not chosen test rooms yet, TestHound will retrieve rooms from the Rooms list beginning with the first room listed. If you have already assigned rooms to the test session then TestHound will first use those rooms selected to assign students. 


Automatic assigning of students to a room • Period 

  

To begin the automatic assignment of students to test rooms, click on the [+] symbol next to ASGN ROOMS. 

From the TYPE drop‐down menu, select period. You will then select the PERIOD you wish TestHound to use to assign students to from the PERIOD drop-down menu. The room 

numbers will automatically be selected based on the schedule information that was 

uploaded by your district. 

Once the PERIOD has been selected, click Submit. 


Please note that in order to assign test booklets to students, your test booklets

must be scanned in to your TestHound inventory. Scanning test booklets into the

TestHound inventory will be covered in a later section.

Based upon the State Test Publisher inventory file, TestHound will not allow you to scan an incorrect test version test booklet to a student.

There are two ways that test booklets can be scanned to students:

 

By Student

The first way to scan in test booklets is to click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. Repeat this process until all students have a test booklet assigned.

If a test booklet is scanned in error to a student, simply highlight the booklet number scanned into the Barcode field and scan in the barcode of the correct test booklet.

 

By Students in a Specific Room

The next method for scanning test booklets to students is to first select a room from the Rooms table by clicking on a room number. Your view will then be filtered by the room you selected. You can then scan booklets to students one room at a time. Click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. On this screen, you can also scan a test booklet to a teacher if needed. Once you have completed scanning in test booklets for the room, you can change rooms using the Select Room drop‐down menu.


 


To facilitate faster scanning of test booklets, you may select Switch to Batch or Auto scan.

-Switch to Batch- The webpage will refresh showing a static list of students assigned to the room. Click in the Barcode field next to the first student’s name on the list and begin scanning the barcode on the back of the test booklets. If using a mobile device (i.e. iPad) click in the Mobile Users field and begin scanning the barcode on the back of the test booklets.


Once all scanning is complete, select Validate and Submit. Once you have completed scanning in test booklets for the room, you can change rooms using the Select Room drop‐down menu. To return to the previous view select Switch to Standard.


-AutoScan to Students in a Specific Room

The next method for scanning test booklets to students is to first select a room from the Rooms table by clicking on a room number. Your view will then be filtered by the room you selected. To initiate the AutoScan feature, click on the button.

 

Click in the Barcode field next to the first student’s name on the list and scan the barcode on the back of the first test booklet you will assign.  After scanning in the barcode on the back of the first test booklet, TestHound will automatically assign a test booklet to each sequentially.

You have the ability to copy a test from one administration to another. This is a great feature to prevent the double entry of test building or if your destination test only requires a few changes.

Once you have completed test room and test booklet assignments, you can copy the information from one test to another. You will first need to have the test you wish to copy from open, in this Algebra 1 example. To begin the process, click on the [+] symbol next to COPY TO in your TOOLBOX at the top.

You will then be prompted to select the destination administration or test administration of the test you would like to copy the information to from the ADMIN drop‐down menu.

Next, select the destination test from the TEST drop‐down menu you wish to copy the information to.

Choose if you want to include room assignments and test booklet assignments by checking the boxes next to each choice. Then click Submit. If you only want to include the room assignments, don't check test booklet assignments.

You can also copy only booklets if you don't want to copy over the entire test configuration. To begin the process, click on the [+] symbol next to COPY TO in your TOOLBOX at the top.

You will then be prompted to select the destination administration or test administration of the test you would like to copy the information to from the ADMIN drop‐down menu.

Next, select the destination test from the TEST drop‐down menu you wish to copy the information to. Select Booklets Only from the TYPE drop down and click submit. The booklets will only copy over if the students are in the destination test.


The TestHound system is also set up to make sure that you don't overwrite data you may already have in your destination test. You will recieve a message if data already exists in that destination. If you wish to delete data in your destination tests, click on the  RESET link to the right.


The following recommendations are meant to serve as a guide if you consolidate campuses for summer testing.

Data Feeds & Student Campus Assignment - DTC Must Perform These 5 Tasks

  • Turn off the nightly data feeds to ensure any changes made to student campus assignment will not be overwritten by nightly data
  • Ensure all accommodations for students are entered into TestHound and verified prior to turning off the nightly data feeds
  • The DTC can create a summer testing campus within TestHound as a location for housing SSI retesters during the June administration (optional - students can be grouped for summer retests at existing campuses)
  • Edit the student data upload to associate SSI retesters with the 3 digit campus ID of the summer testing campus and manually upload the data in District Management > Students > Upload Data
  • The DTC can assign a CTC to the summer testing campus

Accommodations and Assigning Students to Tests

  • The CTC must process the New student alerts to add the students to the summer testing campus
  • The CTC will need to pull student accommodation histories for previously entered accommodations to be associated with students
  • The CTC can upload a list of students needing to participate in the summer retests within each test (i.e. Grade 5 Reading, Grade 5 Math, etc.)
    • [+] > Students > Add > File
    • The file contains a header (StudentID) and the local ID of each student needing to participate in the first column, and must be saved as a .csv.
    • The CTC may create the necessary test administrators, if needed, and rooms at the summer testing campus

Inventory:

  • To associate the inventory with the summer testing campus, ensure transfers are initiated to and received by the CTC at the summer testing campus
  • After transfers have been received the CTC may assign students to test booklets
  • At the end of testing all material will be scanned to boxes at the summer testing campus



Make-up Testing


Students who are absent on the designated test day will need to be added to make-up testing sessions.  Make-up test sessions are done within the original test and are created by adding a make-up testing room to the test and then moving students into the makeup room.  The steps below will outline the steps to this process:


  • Select the Rooms menu and then choose New to create a make-up testing room
  • If you will be using room 101 as a make-up testing room but it is already assigned to a test, you will create a “new” room, for example 101 MU
    • The MU designation represents that this is a make-up testing room and differentiates it from the original room 101
    • You may add addition information to room such as test date (i.e. 101 MU 4-11) or if it’s a make-up room for Oral Admin (i.e. 101 MU OA 4-11)
  • After the room is created the campus user will need to add the make-up room to the test using either the rooms drop-down menu or the Add Rooms button
  • After the room has been added to the test, students can then be assigned to the room(s)
  • After students have been assigned to the make-up testing rooms, the campus user will need to rerun the required reports for the testing bin(s)

If you’d like the test date for the reports to reflect the day of testing, you can change the test date within the test by selecting the [+] next to Configure