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Selecting Materials > Inventory will allow you to see the secure test booklet types and barcode ranges within a test administration. After selecting Materials > Inventory, you will be prompted to select a Test Administration from the Select Admin drop‐down menu.

The materials will be listed by entity, i.e. district overage and each campus. If the number of booklets scanned in matches the amount indicated by the testing vendor, the table entries will be uncolored.  If the secure material has not been scanned, the records will be colored pink.

Beginning with Spring 2020, all CAI FSA test administration inventory files will be uploaded at the district level rather than individually by the school. 

Below are screenshots provided by CAI and DRC on the location of the Secure Material Tracking Reports that will be uploaded into TestHound. 

  1. In the After Testing column on the TIDE Homepage, users select the Secure Material Tracking Reports task under the Secure Material Tracking Reports drop-down.
  2. Under the Track Documents section, users can select the district level tracking report along with school level tracking reports. 

Once you have saved a copy of the file, ensuring that it remains as a csv file, please log in to TestHound to upload the file.  Once the file is downloaded, save it to the location of your choice without opening it.  Files may be altered upon opening, causing format issues. 

  • Users will navigate to Materials > Inventory under the District Management tab and select the appropriate FSA administration from the Select Admin drop-down menu 

  • Select the Upload Checklist icon and a window will open where you will be prompted to browse and load the csv that was downloaded from TIDE 

  • Once the checklist has been successfully loaded, the secure material data will be displayed on the Checklist tab within the inventory module 


The Materials section of TestHound incorporates several different areas of materials management identified below. Your materials management process may be determined by the materials vendor. 

For FSA and NGSSS Administrations:

Security checklists files for these test administrations are uploaded at the district administration level. 

Once the files are pulled from the appropriate management system, district users will navigate to Materials > Inventory and select the appropriate test administration from the Select Admin drop‐down menu. 

Once the test administration has been selected choose the Upload Checklist icon to the right of the Inventory, Checklist, and Booklet Audit tabs.

A window will open prompting you to browse for and select the .csv security checklist provided by the vendor.

A message with green text will appear once the file has successfully been uploaded.  Inventory data will then appear on the Checklist tab.

For WIDA Test Administrations:

Steps to export WIDA ACCESS for ELLs test material checklists from WIDA AMS:

  1.   Log in https://www.drcedirect.com/all/eca-portal-v2-ui/#/login/WIDA
  2.   Top left menu – My Applications > Report Delivery
  3.   Choose Test Results in the menu bar
  4.   Administration Dropdown – FL ACCESS for ELLs – 20-21
  5.   Click Show Reports  

From WIDA AMS you will need to download your test material security checklists in mass, then load the security checklists individually into each campus inventory page within TestHound. Security checklists files for these test administrations are uploaded at the school level but may be uploaded by district-level staff. If your district receives a District Overage shipment and a State Overage shipment, you should upload both checklists into your District Overage campus.  This will allow you to receive the materials and track transfers of materials.

Once the files are pulled from the appropriate management system, within the Campus Management menu users will navigate to Materials > Inventory and select the appropriate test administration from the Select Admin drop‐down menu. 

Once the test administration has been selected choose the Upload Checklist icon to the right of the Inventory, Checklist, Transfers, and Booklet Audit tabs.

A window will open prompting you to browse for and select the .csv security checklist provided by the vendor.

A message with green text will appear once the file has successfully been uploaded.  Inventory data will then appear on the Checklist tab.


To manage materials for District Overage, select the campus titled District Overage from the Campus drop-down menu on the right-hand side of the screen.  If you do not see this menu, click Home, and it should appear.


The Materials section of TestHound incorporates several different areas of materials management identified below.

Select Materials > District Boxes under the District Management tab

  • Choose the appropriate test administration (i.e. April FSA Writing) from the Select Admin drop-down menu
  • A table will generate displaying a count of total boxes created by each school within your district

  • To apply shipping labels to boxes (if desired), select (click on) a school name (i.e. Lakes EL)

  • A table will be displayed with each box type and number
  • To scan a shipping label to a box, place your cursor in the ShippingLabel field and scan the UPS or Fedex label
  • Once the shipping label is scanned be sure to affix the label to the appropriate box
  • The Note field can be used to scan in the tracking information from either the shipping or freight label
  • The page will refresh after each scan indicating the data has been saved
  • To return to the list of schools, select the Cancel link at the bottom of the table
  • Once a new school is selected, repeat the process to apply shipping labels
  • How to determine a count by box type for each school
  • Select Materials > Box Count Report under the District Management menu
  • Choose the appropriate test administration (i.e. April FSA Writing) from the Select Admin drop-down menu

  • Select Generate Report
  • A report will be generated within the preview window displaying the school name, box type, and count of boxes within type that will be returned (one page per school)

  • To export the report, select the blue floppy disk and a choose the format you wish to export the data to

  • The Master Box Report includes the following information:
    • Box Number
    • Box Type
    • Return Label
    • Shipping Label
    • Material type
    • Booklet numbers scanned to box
    • Total count of secure booklets scanned to box
  • To generate the report, select Materials > Master Box Report under the District Management tab

 

  • Choose the appropriate test administration (i.e. April FSA Writing) from the Select Admin drop-down menu
  • Check the box next to Display Material and Booklet Ranges
  • Select Generate Report
  • A report will be generated within the preview window displaying the school name, box type, and count of boxes within type that will be returned
    • You can scroll within the preview window to view all columns

  • To export the report, select the blue floppy disk and a choose the format you wish to export the data to

Troubleshooting Scanners for Windows Computers

First, check to see if your scanner is fully charged. If you have TestHound Scanner 201 Model, plug the scanner into a wall plug using the charging cord and adapter.  Leave it plugged in for 30 minutes.

Be sure the drivers for your scanner are installed on your computer. Plug in your USB adapter to your computer and your operating system should begin downloading automatically.  The completion of the driver download is usually signified with an audible sound. Some issues with scanners can be remedied by having someone from your IT department remove and reinstall the drivers.

Make sure the USB adapter is paired with the correct scanner and the USB adapter is in the computer you are using. Each scanner is uniquely paired to its USB adapter and must be in the computer you are using while scanning in TestHound.

Try using the cord instead of the USB adapter. When using the cord to connect to the scanner, be sure the cord is fully inserted into the bottom of the scanner.

Try using a different USB port on the computer. Make sure the USB adapter or cord is fully in the port.

Make sure the screen refreshes. If scanning booklets individually, the TestHound screen will flash each time the scan has saved.

Test the scanner with any type of bar code. Open an Excel spreadsheet, notepad, or a word document and scan any item with a barcode (i.e. candy-bar wrapper, cola can, or any other item you may have that has a bar-code) using the scanner. If your scanner is functioning properly, any item with a barcode will scan into a program where information can be typed in. 

Once you confirm you can scan something, then test the bar-code on the booklet in that same document.  

Troubleshooting Scanners for IOS (MAC) Setup

Plug in your scanner and make sure it is fully charged.

If the scanner is plugged in with the USB cable, and the Mac is unable to identify the keyboard, click continue.

The system will then prompt you to select the key on the keyboard that is to the right of the shift key so the system can identify the keyboard. Rather than clicking any key, using your scanner—scan any barcode telling the computer that you are using the scanner in place of a keyboard.

-Will put a barcode here.

The system will then prompt you to identify the keyboard type (EAN, ISO, or ANSI).

Select "ANSI (United States and others)" and click "Continue."

Test that your scanner is functioning as expected by opening Notes (or any other program where you can type text into) and scan a barcode.

Confirm that the barcode that was entered into the program matches the barcode that was scanned.