This page allows you to manage inventory at the district level. You can upload files, view materials progress, and track materials from here.
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Selecting Materials > Inventory will allow you to see the secure test booklet types and barcode ranges within a test administration. After selecting Materials > Inventory, you will be prompted to choose a Test Administration from the Select Admin drop-down menu.
The materials will be listed by the entity, i.e., district overage, and each campus. If the number of booklets scanned matches the amount indicated by the testing vendor, the table entries would be uncolored. If the secure material has not been scanned, the records will be colored pink.
Depending on the publisher, your inventory checklist:
STAAR Alt 2 download directions:
The checklist is available to download from Pearson Access Next under Published Reports – Alt 2 Security Checklist. The file is found under “Published Reports.”
Be sure to choose the .csv version of the file.
Once you have the file in a .csv format, you’ll be able to upload it under District Management > Materials > Inventory.
The Pearson inventory module is done by individual booklets rather than packets. While there is no way to scan in a range of booklets at once, this should not significantly increase your processing time. Simply scan the bar code of each cover sheet and move to the next booklet. The cover sheet means you do not have to open the packets until you are ready.
To manage materials for District Overage, select the campus titled District Overage from the Campus drop-down menu on the right-hand side of the screen. If you do not see this menu, click Home, and it should appear.
The Materials section of TestHound incorporates several different areas of materials management identified below.
Materials > Inventory Overview
Materials > Inventory: Scanning in Test Materials
What do the colors mean?
TestHound allows for the electronic transfer of test materials from one campus to another. Transfers must be initiated by the sending campus and accepted by the receiving campus prior to the test material being able to be assigned to a student.
NOTE: You must have inventoried the booklets you want to transfer before you can make a transfer.
To begin the transfer, you must first select the appropriate test administration from the Select Admin drop-down menu. Then click on Initiate Transfer.
Scan the first booklet in the range of test material you will be transferring.
Scan the last booklet in the range of test material you will be transferring.
A list of campuses in your district will be displayed in the Campus drop-down menu. Select the campus where you want to make the transfer.
Users also have the option to transfer the material out of the district. To initiate a transfer out of the district, check the Out of District Transfer box. A list of districts will be displayed in the District drop-down menu.
Click submit to complete the transfer.
Selecting Materials > ODT will allow you to generate a Transfer of Secure Materials Form for materials being transferred to another district.
The user will be prompted to select a test administration and the district to which the materials are being transferred.
After the information has been selected, a list of test materials will be displayed. Please note that test material will only be displayed after it has been transferred within TestHound at the campus level.
Once the test material is displayed, the user may check the Inc. box next to the material name to indicate the material to be included in the report.
After all the appropriate test material has been checked, select Generate Report. A report will be generated listing the following:
To export the report, select the blue floppy disk icon and choose the export format.
If your campus does not need the materials you transferred to them, and you need to reclaim the materials, you have two possible options:
Selecting Materials > District Boxes will allow you to assign a campus box, a district box number, and scan in the barcode from the testing vendor box labels. This will create a comprehensive district packing list.
To utilize this feature, you will need to:
To assist in identifying missing test material, select the in the Inventory table.
A Missing Booklets table will appear that details the booklet numbers of the test materials missing, the type, and what room the booklet was assigned to. These booklets are missing from a box.
To view the Booklet Audit screen, select the Booklet Audit tab from the inventory table.
The Booklet Audit screen will detail:
Troubleshooting Scanners for Windows Computers
First, check to see if your scanner is fully charged. If you have TestHound Scanner 201 Model, plug the scanner into a wall plug using the charging cord and adapter. Leave it plugged in for 30 minutes.
Be sure the drivers for your scanner are installed on your computer. Plug in your USB adapter to your computer and your operating system should begin downloading automatically. The completion of the driver download is usually signified with an audible sound. Some issues with scanners can be remedied by having someone from your IT department remove and reinstall the drivers.
Make sure the USB adapter is paired with the correct scanner and the USB adapter is in the computer you are using. Each scanner is uniquely paired to its USB adapter and must be in the computer you are using while scanning in TestHound.
Try using the cord instead of the USB adapter. When using the cord to connect to the scanner, be sure the cord is fully inserted into the bottom of the scanner.
Try using a different USB port on the computer. Make sure the USB adapter or cord is fully in the port.
Make sure the screen refreshes. If scanning booklets individually, the TestHound screen will flash each time the scan has saved.
Test the scanner with any type of bar code. Open an Excel spreadsheet, notepad, or a word document and scan any item with a barcode (i.e. candy-bar wrapper, cola can, or any other item you may have that has a bar-code) using the scanner. If your scanner is functioning properly, any item with a barcode will scan into a program where information can be typed in.
Once you confirm you can scan something, then test the bar-code on the booklet in that same document.
Troubleshooting Scanners for IOS (MAC) Setup
Plug in your scanner and make sure it is fully charged.
If the scanner is plugged in with the USB cable, and the Mac is unable to identify the keyboard, click continue.
The system will then prompt you to select the key on the keyboard that is to the right of the shift key so the system can identify the keyboard. Rather than clicking any key, using your scanner—scan any barcode telling the computer that you are using the scanner in place of a keyboard.
-Will put a barcode here.
The system will then prompt you to identify the keyboard type (EAN, ISO, or ANSI).
Select "ANSI (United States and others)" and click "Continue."
Test that your scanner is functioning as expected by opening Notes (or any other program where you can type text into) and scan a barcode.
Confirm that the barcode that was entered into the program matches the barcode that was scanned.