This page gives CTCs the steps to build tests using multiple configurations.
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Selecting Tests will allow you to see the grade level and subject test(s) within a test administration. After selecting Tests, you may be prompted to select a test administration from the Select Admin drop‐down menu. Once a test is selected, you enter the Test Session screen. In this screen there are several tasks that you will complete:
-Adding students to a test session
-Adding rooms to a test session
-Assigning test administrators to testing rooms
-Assigning students test rooms
-Manually assigning students
-Filtering students and then assigning students by accommodations and test version
-Automatic assigning of student’s room
-By room capacity
-Scan booklets to students
-Copy room and test booklets from one test to another
-Configure the date of the test if testing within a window After selecting a test, the user will see breadcrumbs appear in the upper right-hand corner to allow you to toggle through test administrations, tests, and rooms with ease.
Once rooms have been selected, a new table will appear to the right of the student table
Selecting Tests will allow you to see the grade level and subject test(s) within a test administration. After selecting Tests, you may be prompted to select a test administration from the Select Admin drop‐down menu.
Once a test is selected, you enter the Test Session screen. In this screen there are several tasks that you will complete.
After selecting a test, the user will see breadcrumbs appear in the upper right-hand corner to allow you to toggle through test administrations, tests, and rooms with ease.
Once in the test session screen, you will first need to add students to the test. At the top of the page, click on the [+] symbol next to STUDENTS. An Action drop‐down menu will appear with two choices: Add or Remove. To add students to the test, choose Add.
Another drop‐down menu will appear. In the BY drop‐down menu you will select the method you wish to add students by. Each method is described in detail below.
Adding students to a test by course:
To add students by course, choose Course from the BY drop‐down menu. The feature is extremely helpful when assigning students to a STAAR EOC exam. After choosing Course, another drop‐down menu will appear where you will choose the course you wish to add students by. After selecting the course, click Submit. You may repeat this step as many times as necessary to add students in all participating courses. If you have more than one course housed under another, a Version drop-down menu will appear so that you can specify what courses or versions you want added to your test.
Adding students to a test by grade:
To add students by grade, choose Grade from the BY drop‐down menu. After choosing Grade, another drop‐down menu will appear titled ITEM where you will choose the grade level you wish to add to the test. Click Submit.
Adding an individual student or hand-picking groups of students for a test:
The best methods to use in this situation, would be to add students using one of the three following adding features: Individual,Selection, or File.
-To add students individually to a test, choose Individual from the BY drop‐down menu. A new field will appear titled Stu ID. In this field you will type the student ID of the student you wish to add and then select Submit.
-To add students by selection, choose Selection from the BY drop‐down menu. An Add/Remove Students screen will appear which includes a list of all students currently enrolled on your campus in TestHound. You can choose either: Individually check the box next to a student name to add them to a test or choose Check All as pictured below.
Once the appropriate student(s) are chosen, scroll to the bottom of the page and click on Submit.
Adding students to a test by file:
A campus user has the ability to upload a file containing the students who will participate in a test. The file will consist of one column with the header student_id. Underneath the column header, the campus user will enter the local ID for each student participating in the selected test. The file will need to be saved as a .csv in order to be uploaded into TestHound. This feature is extremely beneficial when testing a designated group of students, i.e. grade 5 or 8 SSI or a high school EOC retest. To add students by file, choose File from the BY drop‐down menu.
-The toolbox will expand and the user will be prompted to select Choose File. A new window will open. Select the appropriate file to upload and select Open.
-Once the file has been selected, the window will close and you will be directed back to the Test View within TestHound.
The next step in the process is adding rooms to your test when you are assigning students to rooms by Set Capacity, Room Capacity, or Batch Assign. If you are assigning students to rooms by Period, there is a different order of operations. Learn more about assigning students to rooms in the next section.
Once the students are populated for the test, you will then need to add rooms to the test before students may be assigned to rooms. There are two methods for adding rooms to a test: selecting rooms from a drop-down menu or selecting rooms from a list of available rooms. If adding rooms to a test through the rooms drop-menu, use the rooms drop‐down menu to select the rooms you wish to use for the test currently shown. A list of all rooms entered into TestHound will appear.
To select a room, simply click the room number from the list of rooms displayed. Repeat this process until all desired rooms have been selected. If adding rooms to a test through the selection of multiple rooms, select the plus to the right of rooms drop-down menu. A new window will appear to select the rooms you wish to use for the test currently shown.
Once the appropriate rooms have been selected from the popup, click Submit. A new table will appear to the right of the student table.
You may also remove any room that you have added by selecting Rem next to the test room you wish to remove, or by checking the box next to a room number and selecting Delete Checked.
Please note that once a room is selected for a test, it cannot be used for another test that is given on the same day.
Assigning test administrators to test rooms: Once rooms have been selected, you then have the ability to assign teachers to serve as test administrators in the rooms. To assign a teacher as a test administrator in a room, select the room number in the rooms table by clicking on the room number highlighted in blue.
After selecting the room number, a new test room window will open and a teachers drop‐down menu will appear. The teachers drop‐down menu contains a list of all teachers that are entered in TestHound who have not already been assigned to a test on the same day. From the drop‐down menu select the appropriate teacher from the list.
Please note that once a teacher is assigned to a test room, they cannot be used for another test that is given on the same day.
After assigning a teacher to a test room, a name table will appear under the teachers drop-down menu that lists the teacher assigned to the test room.
To continue assigning teachers to rooms, change the room number in the Select Room drop-down menu and follow the above steps to select the test administrator for the room. You may also assign more than one teacher to a testing room if needed.
What options do I have for putting students into testing rooms?
Once test rooms have been added to your test session, you will be able to assign students to test rooms. There are several methods of assigning students to test rooms.
Assigning students to test rooms ‐ Manually
Once test rooms have been assigned to a test session, to manually assign students to rooms you will need to select the [+] symbol next to asgn rooms.
Select batch assign from the TYPE drop-down menu. A list of students assigned to the test session will be displayed.
Students may be assigned to a test room based on the rooms identified in the rooms table. Select a room assignment for as many students as you would like. When you are done select Submit at the bottom of the page to submit all room changes at once. After submitting, to return to the test view page, select Return to Test.
It is important to note: While using Batch Assign, Your TestHound session will terminate after 30 minutes of inactivity within the browser. Making selections from a drop down list will not renew your session. If you are planning to schedule a large number of rooms it is advised that you do not spend more than 20 minutes without clicking the submit button at the bottom of the page or your selections may not be recorded.
How do I move specific groups of students into rooms?
TestHound incorporates a filtering feature which allows you to filter the students assigned to the test session. These filters are useful in assigning students to test rooms as some accommodations and test versions necessitate assigning students to specific rooms. To begin filtering the students, click on the [+] symbol next to FILTER. A drop‐down menu titled BY will appear with several choices:
Below, filtering by accommodation and test version are discussed. The same process used for these two examples will be used to filter by the other choices. Additionally, once the desired filter has been used, the students can then be assigned to a specific room based on the filter.
Once the filters have been put in place, a room may be selected from the ROOM dropdown menu. To apply the room assignment to the filtered student list, select Reassign.
Students may be assigned to a test room based on the rooms identified in the rooms table.
Filtering • by Accommodations
As accommodations can dictate room placement for students on test day, this is a useful tool to begin assigning students to test rooms.
Select Accommodation in the BY drop‐down menu.
You will then be able to filter by the accommodations of students assigned to the test by selecting the accommodation from the ITEM drop‐down menu. The accommodations shown are only those applicable to the subject of the test selected.
Filtering • by Test Version
As test version can dictate room placement for students on test day, this is a useful tool to begin assigning students to test rooms.
Select Test Version in the BY drop‐down menu.
You will then be able to filter by test version for the students assigned to the test. Select a test version from the ITEM drop‐down menu. The test versions shown are only those
applicable to the subject of the test selected.
Now that I have my small groups arranged, how do I assign the rest of my students to testing locations?
Automatic assigning of students to rooms
TestHound incorporates a feature that allows for the automatic assigning of students to test rooms based on either the capacity of the room or a period in the students’ schedule.
Please note that if you have already assigned some students to test rooms manually, running the automatic configuration process will not override those room assignments.
Automatic assigning of students to rooms • Set Capacity
To begin the automatic assignment of students to test rooms, click on the [+] symbol next to ASGN ROOMS.
From the TYPE drop‐down menu, select set capacity.
After choosing set capacity, you will need to type in the number of students you wish to assign to a room in the capacity field. Then choose the order, either alphabetical or random.
You will also have the ability to group students by gender, if desired.
Once the fields are complete, click Submit.
Please note that if you have not chosen test rooms yet, TestHound will retrieve rooms from the Rooms list beginning with the first room listed. If you have already assigned rooms to the test session then TestHound will first use those rooms selected to assign students.
Automatic assigning of students to a room • Period
To begin the automatic assignment of students to test rooms, click on the [+] symbol next to ASGN ROOMS.
From the TYPE drop‐down menu, select period. You will then select the PERIOD you wish TestHound to use to assign students to from the PERIOD drop-down menu. The room
numbers will automatically be selected based on the schedule information that was
uploaded by your district.
Once the PERIOD has been selected, click Submit.